How to backup Gmail

You may be switching jobs, or even you’ve decided to prevent employing a specific email account, or even you only need a copy of all of your email just just in case .

Whatever your reasons, it’s not a nasty idea to backup Gmail and other Google accounts using Google’s Takeout feature. In fact, you’ll set your accounts to copy regularly, which may be a good practice generally .

One note: if you’re backing up a corporation account, you’ll find that your company has disabled Takeout. There are third-party apps that say they will copy your Gmail, but you ought to check your company’s policies before you are trying them out.

How to backup Gmail :

  • go to
  • Under Privacy & personalization, click on “Manage your data & personalization.”
  • Scroll right down to “Download, delete, or make an idea for your data.” Click on “Download your data.”
  • Data & Personalization settings

Data & Personalization settings

  • this may take you to the Google Takeout page. Select the box next to Gmail and the other apps you would like to copy . (Note that some services have buttons labeled “Multiple formats.” Click thereon button to settle on the format during which your data are going to be downloaded.) Then click “Next step.”

Google Takeout options

  • to make a decision how you would like to receive your data, click the arrow underneath “Delivery method” to ascertain your options, including emailing a download link or adding it to your Drive, Dropbox, or OneDrive.
  • you’ll also choose whether to export only one time or every two months (for up to a year), and you’ll choose the sort of file and therefore the maximum file size. (If the file size is larger than your maximum, it’ll be separated into multiple flies.) After you’re done making your selections, click “Create export.”

Google Takeout settings

  • Your export will start. Be prepared to wait; it’d take days to end . you’ll also click “Cancel export” or “Create another export.”

Export progress

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